COURT INTERPRETER II

DIVISION: Superior Court

CLASS DEFINITION: This class is accountable for accurately interpreting in simultaneous, consecutive and sight translation modes between English and the target language complex legal proceedings for the Judicial Branch and various court service programs statewide; for accurately translating between English and target language complex written documents.

GUIDELINES FOR CLASS USE: Interpreting and translating assignments may be in courtrooms or other locations, in support of court operations. These assignments may be in court proceedings, trials, hearings, arraignments, or ex-parte matters. Although incumbents may perform routine interpreting or translating tasks, they may be assigned to complex, high profile or critically important cases. Target language typically is Spanish but may be other languages as required by defendants, witnesses, litigants and other non-English speaking parties provided for by law.

SUPERVISION RECEIVED: Works under the direction of a Lead Court Interpreter or other employee of higher grade.

EXAMPLES OF DUTIES: *Performs the three modes of interpreting (simultaneous, consecutive and sight translation) from English into another oral or manual language and reverse in a variety of complex legal proceedings, hearings, attorney/client conferences, pre-arraignment communications and related matters in person and by remote devices;

*Makes court announcements in Spanish or other non-English languages as directed by the judge;

*Maintains records of services provided; prepares activity reports; collects and enters data into automated recordkeeping systems;

*Participates in study and training activities individually or in groups in order to develop and maintain interpreting and translating skills;

*At the direction of the court, may, by interpreting, assist defendants in completing court-related forms;

*Translates forms and documents into the target language;

*Assists in editing and proofreading translations,

*Assists in the training of court interpreters;

*Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY:
Simultaneous, consecutive and sight interpreting and written language proficiency with college-level vocabulary in English and Spanish or other specified language; interpersonal skills; oral and written communication skills; computer usage skills.

EXPERIENCE AND TRAINING: General Experience: Incumbents must have passed the oral portion of the State Court Interpreter certification exam provided by the National Center for State Courts (NCSC) and are expected to fulfill all program requirements for such program by a date to be determined by Superior Court; or hold the court interpreter certification from the Administrative Office of the United States Courts.

SPECIAL REQUIREMENT: Incumbents will be required to travel in the course of their daily work.

PROGRAM MANAGER I

DIVISION: Branch-wide

CLASS DEFINITION: This class is accountable for managing, developing and monitoring programs, policies and procedures critical to a division’s operations.

GUIDELINES FOR CLASS USE: Assignment of Program Managers to the I and II levels will be determined by the Chief Court Administrator based on recommendations from the appropriate Executive Director.

SUPERVISION RECEIVED: Receives general direction from an employee of higher grade.

SUPERVISION EXERCISED: May supervise lower level employees as assigned.

EXAMPLES OF DUTIES: Formulates and oversees the implementation of programs, policies and procedures affecting one or more assigned areas of responsibility; monitors program and policy compliance with statutes, rules, regulations, directives, program guidelines and Judicial Branch goals and objectives; performs quality control audits; evaluates the effectiveness of both operational and administrative programs; acts as a liaison with other operating units, agencies and outside officials regarding assigned areas of responsibility; provides technical and consultative services regarding programs; analyzes current operations and makes recommendations for improvement; responds to complaints from the public; conducts research and prepares and analyzes management reports to determine the impact on current policies and procedures; conducts training in related areas; recommends solutions to problems in related areas; interprets statutes and rules of practice for application in program areas; may develop budget requests and options; may review and analyze legislative proposals and regulations; develops, forms, manuals and other instructional materials; conducts site visits; serves on department committees; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Knowledge of court operations, trial procedures and rules of practice; knowledge of the principles, concepts and methods of statistical analysis; knowledge of relevant state and federal laws; well-developed skills in interpersonal communications, oral and written communications; substantial database-oriented computer skills.

EXPERIENCE AND TRAINING
General Experience: Nine years of professional experience in a broad range of functions related to assigned areas, including some responsibility for planning, research and statistical analysis, organizational analysis, or a related field.

Substitutions Allowed:
1) College training may be substituted for the General Experience on the basis of fifteen semester hours equaling one-half year of experience to a maximum of four years for a Bachelor’s degree. 2) A law degree or a master's degree in a related field may be substituted for one additional year of the General Experience.

SPECIAL REQUIREMENT: Incumbents may be required to travel in the course of their daily work.

ADMINISTRATIVE ASSISTANT

DIVISION: Branch-wide

CLASS DEFINITION: This class is accountable for independently supervising administrative support or Courtroom Clerk staff or for performing advanced administrative support or complex technical support tasks at a paraprofessional level in a judicial service environment.

GUIDELINES FOR CLASS USE: This class represents the highest level of administrative support positions in the bargaining unit. The class has four distinct uses:

Administrative Assistant (advanced technical or administrative support, or supervision of specialized administrative support services)

Assistant Juvenile Matters Clerk

Clerical Supervisor

Courtroom Clerk 2 (for 65% or more of their time, performs as advanced Courtroom Clerk or Supervising Courtroom Clerk);

In the Administrative Assistant uses of the class, positions serve in a paraprofessional role in complex, specialized or technical administrative support functions. For example, this may include paraprofessional practice of technical work in such areas as telecommunications or the supervision of complex accounting support work or the most complex and involved assignments of court support services.

In the Assistant Juvenile Matters Clerk use of the class, positions perform complex juvenile case file management in conditions of strict confidentiality including serving as Courtroom Clerk in juvenile matters.

In the Courtroom Clerk II uses of class, incumbents are required to directly supervise or to serve as strong lead for other Courtroom Clerks including providing their training and daily work assignments, but not performance review. In jurisdictions having only one Courtroom Clerk, incumbents may serve as lead person for other court services staff members. In either case, incumbents are required to perform at an advanced level of competence in courtroom clerk assignments including serving judges in highly complex and involved cases.

Advancement to this class is not automatic. The class is intended to afford career progress opportunities both in administrative support services and in courtroom clerk occupations but is limited to well-qualified and proven incumbents in their respective fields of work and appointment must be based on demonstrated need for such positions.

SUPERVISION RECEIVED: Works under the general supervision of an employee of higher grade.

SUPERVISION EXERCISED: May supervise lower level staff as assigned, including providing training, making work assignments and reviewing completed work for accuracy.

EXAMPLES OF DUTIES:
Administrative Assistant uses: Supervises assigned staff in performing such work as: data terminal operation, court data management including data organization and retrieval, and production of finished data records; preparation and maintenance of case files and information for presentation in court; assisting clients, attorneys, pro se parties and members of the public in completing procedural papers and by explaining court procedures and court-ordered conditions of compliance; preparing documents such as reports, correspondence, notifications to parties, records and activity logs; performing such clerical work as typing, filing and general office support. Incumbents may supervise staff in posting, compiling and reconciling accounting support data such as accounts payable, receivable and payroll processing.

Positions may be assigned to perform specialized or technical work such as: planning, scheduling and overseeing the installation of telecommunications systems; assisting in the administration of Branch-wide purchasing; overseeing the management of complex and sensitive case files, including reviewing file content for completeness and providing instruction to support staff in proper case file development for the courts.

Assistant Juvenile Matters Clerk uses: Maintains court dockets and diaries of hearing assignments and case reviews; records judgments, orders and other file entries; coordinates and arranges appointments of counsel and referral for various professional services; executes and coordinates proper service of notice, summons and subpoena, including notice by publication and registered mail; reviews billings for accuracy and arranges for the payment of fees; provides for the orderly assignment of all cases for appropriate court hearing and assures that all files are prepared for hearing; provides or oversees all statistical reporting, bookkeeping, supply requisitioning, court attendance, execution of legal or court documents and file maintenance; may act for the Juvenile Matters Clerk during absences; may supervise assigned staff as designated by the Clerk or in the absence of the Clerk; may perform duties outlined in the Courtroom Clerk job description; performs related duties as required.

Clerical Supervisor uses: Supervises clerical staff; trains assigned staff members; assigns and reviews work for accuracy and timely completion; determines work priorities; may establish record keeping systems; provides input to staff performance reviews; analyzes and revises office procedures; coordinates workflow with staff and related work units; may serve as courtroom clerk; provides recommendations regarding administrative policies and procedures; types or word processes a variety of correspondence and reports, many of which involve confidential information; may receive and record revenues and fees; may prepare financial and budget reports; maintains inventory control and maintenance schedules for office equipment; performs other related duties as required.

Courtroom Clerk 2 uses: Supervises the work of Courtroom Clerks I including training, making work assignments and scheduling courtroom service. Performs courtroom clerk service in assigned courtrooms including assembling case documents, reviewing documents for completeness and in accordance with the preferences of judges; assisting judges at court in the flow of documents, properly recording motions and orders, recording and safekeeping exhibits; swearing those who provide testimony in court; and assuring the proper completion of documents resulting from judges’ orders. As advanced Courtroom Clerks, incumbents typically are called upon to serve as courtroom clerk for involved, complex or sensitive trials and hearings.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Advanced knowledge of office administration and court support operations procedures; considerable interpersonal skills; considerable oral and written communication skills; ability to operate personal computers to enter, organize, store and retrieve data and to produce complex written reports and records; ability to conduct interviews and to record and verify information; ability to assist general public in procedural matters related to court support operations; ability to supervise and provide work direction to staff members; ability to instruct, train and evaluate staff members in assigned work duties.

EXPERIENCE AND TRAINING General Experience: Five years of experience in administrative support, accounting support, or court support work.

Substitutions Allowed: College training may substitute for the General Experience on the basis of fifteen semester hours equaling one-half year of experience to a maximum of two years for an Associate’s degree.

SPECIAL REQUIREMENTS: Incumbents may be required to travel in the course of their daily work.

COURT OPERATIONS ASSISTANT

DIVISION: Superior Court

CLASS DEFINITION: This class is accountable for performing specialized administrative support tasks in courtroom clerk service, jury administration and related court support services to assist in the effective functioning of assigned courts.

GUIDELINES FOR CLASS USE: This class consolidates the working titles of Courtroom Clerk I and Jury Services Assistant. Although incumbents may perform a variety of other administrative support tasks in support of court operations, incumbents allocated to this class must be regularly assigned to Courtroom Clerk or Jury Services Assistant duties for less than 65% of their time. Those incumbents who perform such work as court services or data terminal operation and who may serve as Courtroom Clerk or Jury Services Assistant for intermittent or occasional periods of time typically should be allocated to the Administrative Clerk I class.

When courts are not in session, incumbents generally perform court services work.

Positions whose principal assignments are as Courtroom Clerk are distinguished from Courtroom Clerks in the Administrative Assistant class in that those positions are required to lead or direct the work of other Courtroom Clerks including making their daily work assignments and providing their training. Those Courtroom Clerk positions are recognized as the advanced level of practitioners in that field.

SUPERVISION RECEIVED: Works under the general supervision of a Deputy Clerk or other employee of higher grade.

SUPERVISION EXERCISED: May lead lower level staff as assigned.

EXAMPLES OF DUTIES: Provides juror orientation and instructions; answers questions from jurors and provides assistance; swears in jurors; enters juror attendance information into computer; collects juror information questionnaires; enters and retrieves information in computer to prepare jury panels for cases; processes juror payroll, mileage and other reimbursements; may exercise independent judgment with regard to postponing or excusing jurors from service in accordance with orders of the court; prepares appropriate forms; prepares lists of jurors selected for trials; schedules jurors according to caseflow needs; arranges for necessary equipment and accommodations for jurors with special needs; opens mail; makes copies; orders supplies; maintains filing systems and records.

Records courtroom proceedings in civil, criminal, family and juvenile matters; provides continuance dates for future court proceedings; puts defendants to plea; calls bond forfeitures; swears in witnesses; marks exhibits; records dispositions; receives verdicts; prepares a variety of court orders; carries out orders of the court; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Considerable knowledge of court operations and courtroom procedures; considerable knowledge of office procedures; considerable knowledge of and ability to use legal terminology; considerable knowledge of proper grammar, spelling and punctuation; considerable oral and written communication skills; interpersonal skills; considerable ability to carry out multiple tasks in a fast-paced environment; computer usage skills.

EXPERIENCE AND TRAINING
General Experience: Three years of clerical experience in a Clerk’s Office.

Substitutions Allowed:
1) A Bachelor’s degree may be substituted for the General Experience.
2) An Associate’s degree and one year of court or legal experience may be substituted for the General Experience. 3) Sixty college credits and one year of court or legal experience may be substituted for the General Experience.

DEPUTY CHIEF CLERK II
FOR GEOGRAPHICAL AREA MATTERS

DIVISION: Superior Court

CLASS DEFINITION: This class is accountable for directing the daily operations of the Clerk's Office in one of the following types of geographical areas in accordance with established Court Operations’ policies and procedures:
1) In a high volume geographical area, or
2) In a low to moderate volume geographical area with the additional responsibility for Part A criminal matters.

GUIDELINES FOR CLASS USE: Assignment of geographic area clerks to low/moderate or high volume designations will be determined by the Chief Court Administrator based on recommendations from the Executive Director of Operations, Superior Court.

SUPERVISION RECEIVED: Receives supervision from the Judicial District Chief Clerk and receives administrative direction from the Director of Court Operations or designee(s).

SUPERVISION EXERCISED: Directs office staff, including Deputy Clerks, Courtroom Clerks, clerical, and other staff as assigned.

EXAMPLES OF DUTIES: Directs the staff and operations of the Geographical Area Clerk's Office which is responsible for processing Part A and B criminal matters, motor vehicle, civil, and small claims cases; coordinates, plans, and manages office activities in accordance with established Court Operation’s and other Judicial Branch policies; directs caseflow activities; formulates office goals and objectives; establishes office policies and procedures for review of proposed motions, orders, judgments, and other court matters and outcomes to ensure compliance with statutes, case law, and rules of practice; establishes procedures for juror management; directs and establishes work flow plans for all case processing, accounting, bookkeeping, record keeping, and data processing staff; interprets and administers pertinent laws, statutes, and rules of practice; conducts performance evaluations; provides staff training and assistance; maintains contacts with individuals both within and outside of the Branch who might impact on office activities; provides technical and consultative assistance to attorneys and pros se parties regarding legal or procedural matters; may be required to testify on court related matters; acts as trustee of court funds and is responsible for maintaining financial records, balancing accounts, preparing financial statements and reports, ensuring the proper receipt and deposit of all court funds, and reviewing audit reports, bills, and invoices for payment; prepares statistical, financial, and other reports and correspondence as necessary for planning, budgeting, or expenditure monitoring; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Considerable knowledge of the policies, procedures, and operating systems of a clerk's office; considerable knowledge of and ability to interpret and apply relevant state and federal laws and rules of practice; knowledge of and ability to apply management principles and techniques; considerable interpersonal skills; considerable oral and written communication skills; computer skills.

EXPERIENCE AND TRAINING
General Experience: A law degree and three years of professional administrative and supervisory experience.

Note: Professional experience will be interpreted as work which is predominantly intellectual and varied in character, involves the consistent exercise of discretion and judgment, is of such a character that the output produced or the result accomplished cannot be standardized in relation to a given period of time, and requires knowledge of a type normally gained through formal education/training procedures.

Substitutions Allowed:
1) A Master's degree in Public Administration or a related field and three years of administrative or supervisory experience in court administration may be substituted for the General Experience.
2) Three years of experience as a manager in court administration or as a Deputy Clerk, Geographical Area may be substituted for the General Experience.

ACCOUNTING ASSISTANT

DIVISION: Branch-wide

CLASS DEFINITION: This class is accountable for performing a variety of bookkeeping and accounting support tasks including: preparation and maintenance of bookkeeping records and accounts both in manual and computerized systems; receipting, recording, transferring and disbursing funds, including court-ordered restitution payments; auditing and verifying the accuracy of invoices and processing payments.

GUIDELINES FOR CLASS USE: This class consolidates the working titles of Accountant Aide and Accounting Clerk. Where needed, incumbents may perform other administrative support tasks, but allocation to this class requires that incumbents must be assigned to bookkeeping work as their primary duties, occupying sixty-five percent or more of their normal workday assignments.

SUPERVISION RECEIVED: Works under the general supervision of an employee of higher grade.

SUPERVISION EXERCISED: May lead lower level staff as assigned.

EXAMPLES OF DUTIES: Makes entries in and maintains bookkeeping and other financial records including those involving the use of computer-based accounting systems; makes entries to and maintains cash journals and ledgers; balances and reconciles accounts; prepares checks for disbursement; prepares daily deposits; receives cash including restitution payments; verifies amounts, sources and proper application of cash; issues receipts, analyzes appropriate application of payments and disbursements in complex restitution cases; applies and posts funds received to multiple accounts; prepares reports of account information and account history; opens and sets up new accounts including complex restitution accounts; identifies and prepares reports of account issues such as arrearages and insufficient funds; makes computer entries of information to various systems which may involve coding of information; verifies the accuracy of invoices and related documents and assists in resolving invoice and account discrepancies; performs other related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Knowledge of bookkeeping principles and procedures; considerable skill in operating personal computers involving posting to and preparing reports from spreadsheet programs with bookkeeping applications; ability to categorize funds and accounts by code; knowledge of account balancing and reconciliation procedures and methods; interpersonal skills; oral and written communication skills; familiarity with invoice processing and fund allocation.

EXPERIENCE AND TRAINING General Experience: Two years of clerical experience in bookkeeping, financial record keeping or accounting. An incumbent who is classified as an Office Clerk whose principal work assignments have been in accounting, financial record keeping or bookkeeping and whose work will require bookkeeping assignments as a primary responsibility occupying sixty-five percent or more of the incumbent’s workday tasks shall be advanced to Accounting Assistant upon the incumbent’s second anniversary with the Judicial Branch with a service rating of satisfactory or better.

Substitutions Allowed: College training in accounting or a closely related field may substitute for the General Experience on the basis of fifteen semester hours equaling one-half year of experience.

ASSISTANT CLERK - JD/GA

DIVISION: Superior Court

CLASS DEFINITION: This class is accountable for independently performing a full range of tasks in reviewing and processing a variety of court documents and performing other administrative duties.

SUPERVISION RECEIVED: Works under the general supervision of a Chief Clerk or other employee of higher grade.

SUPERVISION EXERCISED: May lead/supervise lower level employees as assigned.

EXAMPLES OF DUTIES: Reviews, evaluates, and processes a variety of files, motions, orders, and judgments in civil, criminal, family, and housing areas; monitors compliance with applicable statutes, case law, and rules of court; schedules pre-trial and trial calendars; notifies involved parties of case status and court decisions; may review and schedule special proceedings; may act as caseflow coordinator and assume responsibility for monitoring civil, criminal, or family assignment lists; may prepare and distribute short calendar; may arrange for transportation of prisoners; may oversee administrative support staff in providing assistance to attorneys and pro se litigants in preparing and filing appropriate documents and to ensure accurate entry of court records and dispositions into case files; may perform daily bookkeeping record entry and reporting; may perform jury administration duties; may perform the following duties of a courtroom clerk as necessary: swears in witnesses and jurors, keeps lists of witnesses and exhibits, records dispositions and other orders of the court, prepares files for data entry or other administrative record keeping; may supervise staff, conduct performance appraisals and provide training; may act for supervisor during absences; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY:
Knowledge of civil, criminal, family, and housing law; knowledge of and ability to apply relevant state and federal laws; interpersonal skills; oral and written communication skills; computer skills; supervisory ability.

EXPERIENCE AND TRAINING
General Experience: Graduation from law school.
Substitutions Allowed: For positions in the GA, three years of experience as a Deputy Clerk, Geographical Area and Juvenile Matters may be substituted for the General Experience.

PROGRAM MANAGER I

DIVISION: Branch-wide

CLASS DEFINITION: This class is accountable for managing, developing and monitoring programs, policies and procedures critical to a division’s operations.

GUIDELINES FOR CLASS USE: Assignment of Program Managers to the I and II levels will be determined by the Chief Court Administrator based on recommendations from the appropriate Executive Director.

SUPERVISION RECEIVED: Receives general direction from an employee of higher grade.

SUPERVISION EXERCISED: May supervise lower level employees as assigned.

EXAMPLES OF DUTIES: Formulates and oversees the implementation of programs, policies and procedures affecting one or more assigned areas of responsibility; monitors program and policy compliance with statutes, rules, regulations, directives, program guidelines and Judicial Branch goals and objectives; performs quality control audits; evaluates the effectiveness of both operational and administrative programs; acts as a liaison with other operating units, agencies and outside officials regarding assigned areas of responsibility; provides technical and consultative services regarding programs; analyzes current operations and makes recommendations for improvement; responds to complaints from the public; conducts research and prepares and analyzes management reports to determine the impact on current policies and procedures; conducts training in related areas; recommends solutions to problems in related areas; interprets statutes and rules of practice for application in program areas; may develop budget requests and options; may review and analyze legislative proposals and regulations; develops, forms, manuals and other instructional materials; conducts site visits; serves on department committees; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Knowledge of court operations, trial procedures and rules of practice; knowledge of the principles, concepts and methods of statistical analysis; knowledge of relevant state and federal laws; well-developed skills in interpersonal communications, oral and written communications; substantial database-oriented computer skills.

EXPERIENCE AND TRAINING
General Experience: Nine years of professional experience in a broad range of functions related to assigned areas, including some responsibility for planning, research and statistical analysis, organizational analysis, or a related field.

Substitutions Allowed:
1) College training may be substituted for the General Experience on the basis of fifteen semester hours equaling one-half year of experience to a maximum of four years for a Bachelor’s degree. 2) A law degree or a master's degree in a related field may be substituted for one additional year of the General Experience.

SPECIAL REQUIREMENT: Incumbents may be required to travel in the course of their daily work.

COURT SUPPORT SERVICES INTAKE ASSISTANT

DIVISION: Court Support Services

CLASS DEFINITION: This class is accountable for providing assistance to Court Support Services staff by performing a combination of paraprofessional and highly complex clerical work associated with interviewing clients referred by the court for probation, family and/or bail matters.

GUIDELINES FOR CLASS USE: Use of this class is limited to incumbents performing paraprofessional tasks to assist professional Court Support Services staff for a majority of their time. Incumbents may also perform higher level clerical and/or technical tasks.

SUPERVISION RECEIVED: Works under the general supervision of an employee of higher grade.

EXAMPLES OF DUTIES: Performs a variety of duties to obtain client intake information necessary for assessment, referral and release decisions made by higher level staff; conducts client intake interviews and documents information such as residence, employment, education, family ties to the area, psychiatric, drug and/or alcohol problems, prior convictions, failures to appear, etc.; verifies information by contacting references and victims and prepares required forms; enters information into computer; contacts police departments within assigned geographical region to determine which locations have cases requiring interviews and may travel to police departments to conduct interviews; obtains arrest reports from police and may discuss cases with arresting officers to obtain additional information; conducts criminal record checks using computerized information systems to document prior offenses and criminal histories; may provide case information to clients and explain conditions and the importance of compliance and court procedures; notifies clients of required court appearances; follows up with clients who do not appear as required; prepares case records and files for court presentation; coordinates diversionary program participation and monitors participants' completion of program; prepares reports and correspondence; maintains records and activity logs; performs clerical work such as data entry, typing, filing, etc.; may collect urine samples from clients for drug testing; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Knowledge of office administration and management; interpersonal skills; oral and written communication skills; ability to conduct interviews, record and verify information; computer skills.

EXPERIENCE AND TRAINING
General Experience: Three years of secretarial/clerical, investigations or related experience in criminal justice or a related field.

Substitutions Allowed: College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience.

WORKING CONDITIONS: Incumbents may be exposed to some risk of injury from assaultive/abusive defendants; may be exposed to communicable diseases.

SPECIAL REQUIREMENT: Incumbents may be required to travel in the course of their daily work.

COURT OPERATIONS ASSISTANT

DIVISION: Superior Court

CLASS DEFINITION: This class is accountable for performing specialized administrative support tasks in courtroom clerk service, jury administration and related court support services to assist in the effective functioning of assigned courts.

GUIDELINES FOR CLASS USE: This class consolidates the working titles of Courtroom Clerk I and Jury Services Assistant. Although incumbents may perform a variety of other administrative support tasks in support of court operations, incumbents allocated to this class must be regularly assigned to Courtroom Clerk or Jury Services Assistant duties for less than 65% of their time. Those incumbents who perform such work as court services or data terminal operation and who may serve as Courtroom Clerk or Jury Services Assistant for intermittent or occasional periods of time typically should be allocated to the Administrative Clerk I class.

When courts are not in session, incumbents generally perform court services work.

Positions whose principal assignments are as Courtroom Clerk are distinguished from Courtroom Clerks in the Administrative Assistant class in that those positions are required to lead or direct the work of other Courtroom Clerks including making their daily work assignments and providing their training. Those Courtroom Clerk positions are recognized as the advanced level of practitioners in that field.

SUPERVISION RECEIVED: Works under the general supervision of a Deputy Clerk or other employee of higher grade.

SUPERVISION EXERCISED: May lead lower level staff as assigned.

EXAMPLES OF DUTIES: Provides juror orientation and instructions; answers questions from jurors and provides assistance; swears in jurors; enters juror attendance information into computer; collects juror information questionnaires; enters and retrieves information in computer to prepare jury panels for cases; processes juror payroll, mileage and other reimbursements; may exercise independent judgment with regard to postponing or excusing jurors from service in accordance with orders of the court; prepares appropriate forms; prepares lists of jurors selected for trials; schedules jurors according to caseflow needs; arranges for necessary equipment and accommodations for jurors with special needs; opens mail; makes copies; orders supplies; maintains filing systems and records.

Records courtroom proceedings in civil, criminal, family and juvenile matters; provides continuance dates for future court proceedings; puts defendants to plea; calls bond forfeitures; swears in witnesses; marks exhibits; records dispositions; receives verdicts; prepares a variety of court orders; carries out orders of the court; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Considerable knowledge of court operations and courtroom procedures; considerable knowledge of office procedures; considerable knowledge of and ability to use legal terminology; considerable knowledge of proper grammar, spelling and punctuation; considerable oral and written communication skills; interpersonal skills; considerable ability to carry out multiple tasks in a fast-paced environment; computer usage skills.

EXPERIENCE AND TRAINING
General Experience: Three years of clerical experience in a Clerk’s Office.

Substitutions Allowed:
1) A Bachelor’s degree may be substituted for the General Experience.
2) An Associate’s degree and one year of court or legal experience may be substituted for the General Experience. 3) Sixty college credits and one year of court or legal experience may be substituted for the General Experience.

PROGRAM MANAGER I

DIVISION: Branch-wide

CLASS DEFINITION: This class is accountable for managing, developing and monitoring programs, policies and procedures critical to a division’s operations.

GUIDELINES FOR CLASS USE: Assignment of Program Managers to the I and II levels will be determined by the Chief Court Administrator based on recommendations from the appropriate Executive Director.

SUPERVISION RECEIVED: Receives general direction from an employee of higher grade.

SUPERVISION EXERCISED: May supervise lower level employees as assigned.

EXAMPLES OF DUTIES: Formulates and oversees the implementation of programs, policies and procedures affecting one or more assigned areas of responsibility; monitors program and policy compliance with statutes, rules, regulations, directives, program guidelines and Judicial Branch goals and objectives; performs quality control audits; evaluates the effectiveness of both operational and administrative programs; acts as a liaison with other operating units, agencies and outside officials regarding assigned areas of responsibility; provides technical and consultative services regarding programs; analyzes current operations and makes recommendations for improvement; responds to complaints from the public; conducts research and prepares and analyzes management reports to determine the impact on current policies and procedures; conducts training in related areas; recommends solutions to problems in related areas; interprets statutes and rules of practice for application in program areas; may develop budget requests and options; may review and analyze legislative proposals and regulations; develops, forms, manuals and other instructional materials; conducts site visits; serves on department committees; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Knowledge of court operations, trial procedures and rules of practice; knowledge of the principles, concepts and methods of statistical analysis; knowledge of relevant state and federal laws; well-developed skills in interpersonal communications, oral and written communications; substantial database-oriented computer skills.

EXPERIENCE AND TRAINING
General Experience: Nine years of professional experience in a broad range of functions related to assigned areas, including some responsibility for planning, research and statistical analysis, organizational analysis, or a related field.

Substitutions Allowed:
1) College training may be substituted for the General Experience on the basis of fifteen semester hours equaling one-half year of experience to a maximum of four years for a Bachelor’s degree. 2) A law degree or a master's degree in a related field may be substituted for one additional year of the General Experience.

SPECIAL REQUIREMENT: Incumbents may be required to travel in the course of their daily work.

PROGRAM MANAGER I

DIVISION: Branch-wide

CLASS DEFINITION: This class is accountable for managing, developing and monitoring programs, policies and procedures critical to a division’s operations.

GUIDELINES FOR CLASS USE: Assignment of Program Managers to the I and II levels will be determined by the Chief Court Administrator based on recommendations from the appropriate Executive Director.

SUPERVISION RECEIVED: Receives general direction from an employee of higher grade.

SUPERVISION EXERCISED: May supervise lower level employees as assigned.

EXAMPLES OF DUTIES: Formulates and oversees the implementation of programs, policies and procedures affecting one or more assigned areas of responsibility; monitors program and policy compliance with statutes, rules, regulations, directives, program guidelines and Judicial Branch goals and objectives; performs quality control audits; evaluates the effectiveness of both operational and administrative programs; acts as a liaison with other operating units, agencies and outside officials regarding assigned areas of responsibility; provides technical and consultative services regarding programs; analyzes current operations and makes recommendations for improvement; responds to complaints from the public; conducts research and prepares and analyzes management reports to determine the impact on current policies and procedures; conducts training in related areas; recommends solutions to problems in related areas; interprets statutes and rules of practice for application in program areas; may develop budget requests and options; may review and analyze legislative proposals and regulations; develops, forms, manuals and other instructional materials; conducts site visits; serves on department committees; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Knowledge of court operations, trial procedures and rules of practice; knowledge of the principles, concepts and methods of statistical analysis; knowledge of relevant state and federal laws; well-developed skills in interpersonal communications, oral and written communications; substantial database-oriented computer skills.

EXPERIENCE AND TRAINING
General Experience: Nine years of professional experience in a broad range of functions related to assigned areas, including some responsibility for planning, research and statistical analysis, organizational analysis, or a related field.

Substitutions Allowed:
1) College training may be substituted for the General Experience on the basis of fifteen semester hours equaling one-half year of experience to a maximum of four years for a Bachelor’s degree. 2) A law degree or a master's degree in a related field may be substituted for one additional year of the General Experience.

SPECIAL REQUIREMENT: Incumbents may be required to travel in the course of their daily work.

LEAD IAR SPECIALIST

DIVISION: Court Support Services

CLASS DEFINITION: This class is accountable for acting as a working supervisor for staff engaged in performing intake, assessment and referral services for Court Support Services clients referred by the court in probation, family and/or bail matters.

GUIDELINES FOR CLASS USE: Use of this class will be limited to offices in which the incumbent will be responsible for the supervision of a minimum of three or more permanent, full-time Bail Commissioners or IAR Specialists.

SUPERVISION RECEIVED: Works under the general supervision of a Chief Probation Officer, IAR Supervisor or other employee of higher grade.

SUPERVISION EXERCISED: Assists with the supervision of Bail Commissioners, IAR Specialists, clerical and other lower level staff as assigned.

EXAMPLES OF DUTIES: Coordinates intake, assessment and referral workflow and determines priorities; schedules, assigns, oversees and reviews work of IAR Specialists and/or Bail Commissioners; assists with the establishment and maintenance and office procedures; provides staff training and assistance; provides input into performance appraisals; acts as a liaison with other operating units, agencies and outside officials regarding office policies and procedures; may make recommendations on policies and standards; prepares reports and correspondence; performs duties as outlined in the job descriptions for Bail Commissioner and/or IAR Specialist; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Considerable knowledge of the criminal justice system; knowledge of and ability to utilize interviewing techniques; knowledge of available community services for alcohol and drug dependency; considerable interpersonal skills; oral and written communication skills; computer skills; supervisory ability.

EXPERIENCE AND TRAINING
General Experience: A Bachelor’s degree and three years of experience in criminal justice or a related field.
Substitutions Allowed: A Master’s degree or a law degree may be substituted for one year of the General Experience.

WORKING CONDITIONS: Incumbents may be exposed to risk of injury from assaultive/abusive persons; may be exposed to communicable diseases.

SPECIAL REQUIREMENTS: Candidates must be able to travel to and from police departments and court locations in a timely manner.

ADMINISTRATIVE SECRETARY I

DIVISION: Department-Wide

CLASS DEFINITION: This class is accountable for performing a variety of difficult and responsible secretarial support functions requiring specialized skills.

GUIDELINES FOR CLASS USE: This classification is assigned in accordance with the guidelines promulgated by the Supreme Court.

SUPERVISION RECEIVED: Works under the general supervision of an administrative official of higher grade.

SUPERVISION EXERCISED: May supervise lower level employees as assigned.

EXAMPLES OF DUTIES:
*Acts as personal secretary;

*Takes and transcribes complex dictation;

*Composes routine correspondence regarding agency policies, regulations, and procedures;

*Screens mail, telephone calls, and visitors and determines action required;

*May interpret routine policies and procedures;

*Processes routine and confidential documents;

*May pre-screen clients, petitioners, or complaining witnesses;

*Arranges conferences and meetings;

*Researches, assembles, and coordinates meeting materials;

*Maintains filing system;

*Receives and reviews reports and forms for accuracy and completeness;

*May prepare and process fiscal and personnel documents;

*Maintains inventory of supplies and equipment;

*May assign case numbers and maintain case files;

*Types a variety of memoranda, correspondence, and reports;

*Proofreads and edits correspondence;

*Develops and maintains filing systems;

*Creates and maintains databases;

*May assist in preparation of financial and budget reports;

*May have supervisory responsibilities and be responsible for office secretarial operations;

*Performs special projects as assigned;

*Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Considerable knowledge of office systems and procedures; considerable knowledge of proper grammar, punctuation, and spelling; knowledge of business communications; knowledge of the division's/unit's policies and procedures; some knowledge of business math; interpersonal skills; oral and written communication skills; ability to schedule and prioritize office workflow; ability to operate office equipment which may include word processors, computer terminals, or other automated equipment; ability to take notes (shorthand, speedwriting, or other method acceptable to the supervisor).

EXPERIENCE AND TRAINING
General Experience: Four (4) years of secretarial experience, and the ability to produce typewritten material at a rate of 40 wpm. May be required to take notes in shorthand, speedwriting, or other method acceptable to the manager.

MOTIONS STAFF ATTORNEY – APPELLATE COURT

DIVISION: Appellate Court

CLASS DEFINITION: This class is accountable for writing memoranda to the Appellate Court on complex motions.

SUPERVISION RECEIVED: Works under the general supervision of the Supervising Motions Staff Attorney or other employee of higher grade.

SUPERVISION EXERCISED: May lead/supervise lower level employees as assigned.

EXAMPLES OF DUTIES: Prepares memoranda to the Appellate Court on complex motions; reviews files for jurisdictional and procedural defects; presents some motions to one judge either orally or in writing; may assist the Supervising Motions Staff Attorney in assigning motions; may attend court conferences or hearings in the supervisor’s absence; handles expedited or emergency motions; may review motions memoranda; writes motions opinions; reviews appellate court rules and assists the court with procedural and jurisdictional issues in appeals; researches and analyzes legal questions and issues; prepares reports and correspondence; performs special projects as assigned; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED:
KNOWLEDGE, SKILL AND ABILITY: Membership in the Connecticut Bar; previous experience with Appellate Court motions practice or legal research in superior court is preferred.

CLINICAL COORDINATOR

DIVISION: Court Support Services

CLASS DEFINITION: This class is accountable for independently providing the full range of advanced clinical support services relative to delinquency and Family with Service Needs cases at one or more Juvenile Matters court locations.

SUPERVISION RECEIVED: Receives general direction from a Chief Probation Officer II or other employee of higher grade.

SUPERVISION EXERCISED: May lead/supervise lower level employees and volunteers/interns as assigned.

EXAMPLES OF DUTIES: In delinquency and Family with Service Needs cases, assesses cases for appropriateness for evaluation and/or referral for treatment, including but not limited to psychiatric, psychological, sex offender, substance abuse, and multidisciplinary evaluations, and psychiatric hospitalization; conducts assessments as directed by the court providing clinical diagnoses and treatment recommendations and/or plans; provides routine and crisis consultation to court personnel; conducts conferences with parents, probation officers, attorneys, and the Department of Children and Families; utilizes mediation and negotiation skills to facilitate agreement on necessary evaluations and the forensic questions to be answered; develops agreements between the parties which provide for the best interests of the child and are judicially acceptable; confers with the presiding judge to discuss case status, mental health issues and court policies and procedures regarding mental health assessments; provides guidance, technical assistance and training for involved parties on mental health issues, assessments, treatments, evaluation procedures, and other social issues related to juvenile delinquency and status offending; when appropriate assists with quality assurance for contracted evaluators, and reviews evaluations for completeness and accuracy; collects and reviews collateral information pertaining to the child and family; contacts parents/guardians regarding scheduled appointments and transportation needs; manages third party reimbursement; attends court hearings as required and prepares and presents oral and written evaluations when ordered; prepares statistical and administrative reports and correspondence related to court operations; develops, maintains and utilizes relationships with community agencies to make appropriate evaluation and treatment referrals for services and to obtain necessary information; may assist in training new Clinical Coordinators; may supervise volunteers or interns in the performance of assessments and case monitoring duties; serves as liaison to public and private agencies; may assist supervisor with a variety of special projects with statewide impact including research projects and data collection; participates on a variety of committees; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Considerable knowledge of complex behavioral health issues, family dynamics and child development; considerable knowledge of the juvenile justice system and familiarity with forensic evaluation; considerable knowledge of the social, cultural, economic, psychological and legal issues influencing the attitudes and behaviors of clients and their families; knowledge of relevant state and federal laws, statutes and regulations pertaining to delinquency, status offenses, and the Department of Children and Families; knowledge of relevant agency policies and procedures; considerable interpersonal skills necessary to obtain the confidence of judges and attorneys and to effectively negotiate complex issues; considerable counseling skills; considerable oral and written communication skills; computer skills; considerable ability to relate to different cultural and economic backgrounds.

EXPERIENCE AND TRAINING General Experience: Licensed or license eligible in Connecticut as a physician, psychologist, social worker, psychiatric nurse practitioner, professional counselor or equivalent and three years of professional experience in child/adolescent mental health or forensic mental health.

SPECIAL REQUIREMENT: Incumbents are required to have a valid Connecticut motor vehicle operator’s license and a motor vehicle available for daily use.

WORKING CONDITIONS: Incumbents may be exposed to some risk of injury from assaultive/abusive clients; may be exposed to disagreeable conditions when interviewing detained clients.

MANAGER OF APPLICATIONS SUPPORT

DIVISION: Office of the Chief Court Administrator

CLASS DEFINITION: This class is accountable for managing the activities of a staff engaged in applications development and maintenance and software management.

SUPERVISION RECEIVED: Receives administrative direction from the Director of Information Systems.

SUPERVISION EXERCISED: Manages unit staff as assigned.

EXAMPLES OF DUTIES: Manages and coordinates Systems Development and Software Management Unit staff engaged in the requirements definition, design, programming, and maintenance of automated systems for a mainframe, mini or microcomputer environment and selection, tailoring and support of commercial off the shelf software (COTS), the distribution, tracking and support of desktop productivity tools, and the support of data administration functions; schedules, assigns, oversees, and reviews the work of staff; provides staff training and assistance; conducts performance evaluations; formulates unit goals and objectives; determines priorities and plans unit work; prepares reports and correspondence; monitors the progress of projects against prepared plans; develops policies and standards for unit for all phases of systems development, including analysis, prototyping, programming, testing, implementation and documentation; analyzes and recommends development tools; acts as a liaison with other operating units, agencies and outside officials regarding unit policies and procedures; evaluates requests and needs of various users and recommends appropriate automated solutions; analyzes projects to determine their effect upon existing and planned data processing systems and resources; coordinates new system development and implementation with other units to ensure adequate resource availability; reviews and approves RFx’ s developed in the unit; attends planning and problem-solving meetings to determine management needs and requirements; prepares feasibility studies and cost analyses for systems development projects; reviews new legislation to determine its impact on existing systems; participates in Information Systems annual planning process; works with the Judicial Branch’s Technology Committee to develop the strategic plan and ensures that the efforts of the applications support unit in managing/developing/maintaining the software architecture are consistent and in line with the Branch’s strategic direction; maintains up-to-date knowledge of new technology; may act for the Director in his/her absence; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Manages and coordinates Systems Development and Software Management Unit staff engaged in the requirements definition, design, programming, and maintenance of automated systems for a mainframe, mini or microcomputer environment and selection, tailoring and support of commercial off the shelf software (COTS), the distribution, tracking and support of desktop productivity tools, and the support of data administration functions; schedules, assigns, oversees, and reviews the work of staff; provides staff training and assistance; conducts performance evaluations; formulates unit goals and objectives; determines priorities and plans unit work; prepares reports and correspondence; monitors the progress of projects against prepared plans; develops policies and standards for unit for all phases of systems development, including analysis, prototyping, programming, testing, implementation and documentation; analyzes and recommends development tools; acts as a liaison with other operating units, agencies and outside officials regarding unit policies and procedures; evaluates requests and needs of various users and recommends appropriate automated solutions; analyzes projects to determine their effect upon existing and planned data processing systems and resources; coordinates new system development and implementation with other units to ensure adequate resource availability; reviews and approves RFx’ s developed in the unit; attends planning and problem-solving meetings to determine management needs and requirements; prepares feasibility studies and cost analyses for systems development projects; reviews new legislation to determine its impact on existing systems; participates in Information Systems annual planning process; works with the Judicial Branch’s Technology Committee to develop the strategic plan and ensures that the efforts of the applications support unit in managing/developing/maintaining the software architecture are consistent and in line with the Branch’s strategic direction; maintains up-to-date knowledge of new technology; may act for the Director in his/her absence; performs related duties as required.

EXPERIENCE AND TRAINING
General Experience: Fourteen years of experience in systems development.

Special Experience: Three years of the General Experience must have been in a supervisory capacity.

Substitutions Allowed:
1) College training in Management Information Systems or a related field may be substituted for the General Experience on the basis of fifteen semester hours equaling one-half year of experience to a maximum of four years for a Bachelor’s degree.
2) A Master’s degree in a related field may be substituted for one additional year of the General Experience.

SPECIAL REQUIREMENT: Incumbents may be required to travel in the course of their daily work.

DEPUTY DIRECTOR II

DIVISION: Branch-wide

CLASS DEFINITION: This class is accountable for directing administrative support or operational programs critical to a Division.

GUIDELINES FOR CLASSIFICATION USE: Assignment of Deputy Directors to the I, II and III levels will be determined by the Chief Court Administrator based on recommendations from the appropriate Executive Director.

SUPERVISION RECEIVED: Receives general direction from an employee of higher grade.

SUPERVISION EXERCISED: Directs program staff as assigned.

EXAMPLES OF DUTIES: Directs programs and/or staff as assigned; coordinates, plans and directs operational or administrative activities as assigned; formulates program goals and objectives in accordance with division policies and standards; develops related policies; conducts performance evaluations; maintains contacts with individuals both within and outside of the Branch who might impact on division activities; provides guidance and direction to field offices regarding division and Branch policies and procedures; develops and maintains systems for evaluating program performance and effectiveness; assists in the review, development and implementation of legislation and the unit’s budget; prepares reports and correspondence; may act for the Director during absences; assists with or performs projects as assigned; develops and conducts staff training programs; analyzes operations to determine needs and makes recommendations for improvement; represents the division on a variety of committees; develops forms, manuals and other instructional materials; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Considerable knowledge of relevant state and federal laws, statutes and regulations; considerable knowledge of and ability to apply management principles and techniques; considerable oral and written communication skills; considerable interpersonal skills; analytical and organizational skills; computer skills; considerable ability to apply relevant agency policies and procedures; considerable problem solving skills; ability to evaluate policy and programs, recommend and coordinate policy development activities.

EXPERIENCE AND TRAINING
General Experience: Ten years of professional experience exercising administrative or supervisory responsibilities.

Substitutions Allowed:
1) College training may be substituted for the General Experience on the basis of fifteen semester hours equaling one-half year of experience to a maximum of four years for a Bachelor’s degree. 2) A law degree or a master's degree in a related field may be substituted for one additional year of the General Experience.

SPECIAL REQUIREMENT: Incumbents may be required to travel in the course of their daily work.

ADMINISTRATIVE ASSISTANT

DIVISION: Branch-wide

CLASS DEFINITION: This class is accountable for independently supervising administrative support or Courtroom Clerk staff or for performing advanced administrative support or complex technical support tasks at a paraprofessional level in a judicial service environment.

GUIDELINES FOR CLASS USE: This class represents the highest level of administrative support positions in the bargaining unit. The class has four distinct uses:

Administrative Assistant (advanced technical or administrative support, or supervision of specialized administrative support services)

Assistant Juvenile Matters Clerk

Clerical Supervisor

Courtroom Clerk 2 (for 65% or more of their time, performs as advanced Courtroom Clerk or Supervising Courtroom Clerk);

In the Administrative Assistant uses of the class, positions serve in a paraprofessional role in complex, specialized or technical administrative support functions. For example, this may include paraprofessional practice of technical work in such areas as telecommunications or the supervision of complex accounting support work or the most complex and involved assignments of court support services.

In the Assistant Juvenile Matters Clerk use of the class, positions perform complex juvenile case file management in conditions of strict confidentiality including serving as Courtroom Clerk in juvenile matters.

In the Courtroom Clerk II uses of class, incumbents are required to directly supervise or to serve as strong lead for other Courtroom Clerks including providing their training and daily work assignments, but not performance review. In jurisdictions having only one Courtroom Clerk, incumbents may serve as lead person for other court services staff members. In either case, incumbents are required to perform at an advanced level of competence in courtroom clerk assignments including serving judges in highly complex and involved cases.

Advancement to this class is not automatic. The class is intended to afford career progress opportunities both in administrative support services and in courtroom clerk occupations but is limited to well-qualified and proven incumbents in their respective fields of work and appointment must be based on demonstrated need for such positions.

SUPERVISION RECEIVED: Works under the general supervision of an employee of higher grade.

SUPERVISION EXERCISED: May supervise lower level staff as assigned, including providing training, making work assignments and reviewing completed work for accuracy.

EXAMPLES OF DUTIES:
Administrative Assistant uses: Supervises assigned staff in performing such work as: data terminal operation, court data management including data organization and retrieval, and production of finished data records; preparation and maintenance of case files and information for presentation in court; assisting clients, attorneys, pro se parties and members of the public in completing procedural papers and by explaining court procedures and court-ordered conditions of compliance; preparing documents such as reports, correspondence, notifications to parties, records and activity logs; performing such clerical work as typing, filing and general office support. Incumbents may supervise staff in posting, compiling and reconciling accounting support data such as accounts payable, receivable and payroll processing.

Positions may be assigned to perform specialized or technical work such as: planning, scheduling and overseeing the installation of telecommunications systems; assisting in the administration of Branch-wide purchasing; overseeing the management of complex and sensitive case files, including reviewing file content for completeness and providing instruction to support staff in proper case file development for the courts.

Assistant Juvenile Matters Clerk uses: Maintains court dockets and diaries of hearing assignments and case reviews; records judgments, orders and other file entries; coordinates and arranges appointments of counsel and referral for various professional services; executes and coordinates proper service of notice, summons and subpoena, including notice by publication and registered mail; reviews billings for accuracy and arranges for the payment of fees; provides for the orderly assignment of all cases for appropriate court hearing and assures that all files are prepared for hearing; provides or oversees all statistical reporting, bookkeeping, supply requisitioning, court attendance, execution of legal or court documents and file maintenance; may act for the Juvenile Matters Clerk during absences; may supervise assigned staff as designated by the Clerk or in the absence of the Clerk; may perform duties outlined in the Courtroom Clerk job description; performs related duties as required.

Clerical Supervisor uses: Supervises clerical staff; trains assigned staff members; assigns and reviews work for accuracy and timely completion; determines work priorities; may establish record keeping systems; provides input to staff performance reviews; analyzes and revises office procedures; coordinates workflow with staff and related work units; may serve as courtroom clerk; provides recommendations regarding administrative policies and procedures; types or word processes a variety of correspondence and reports, many of which involve confidential information; may receive and record revenues and fees; may prepare financial and budget reports; maintains inventory control and maintenance schedules for office equipment; performs other related duties as required.

Courtroom Clerk 2 uses: Supervises the work of Courtroom Clerks I including training, making work assignments and scheduling courtroom service. Performs courtroom clerk service in assigned courtrooms including assembling case documents, reviewing documents for completeness and in accordance with the preferences of judges; assisting judges at court in the flow of documents, properly recording motions and orders, recording and safekeeping exhibits; swearing those who provide testimony in court; and assuring the proper completion of documents resulting from judges’ orders. As advanced Courtroom Clerks, incumbents typically are called upon to serve as courtroom clerk for involved, complex or sensitive trials and hearings.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Advanced knowledge of office administration and court support operations procedures; considerable interpersonal skills; considerable oral and written communication skills; ability to operate personal computers to enter, organize, store and retrieve data and to produce complex written reports and records; ability to conduct interviews and to record and verify information; ability to assist general public in procedural matters related to court support operations; ability to supervise and provide work direction to staff members; ability to instruct, train and evaluate staff members in assigned work duties.

EXPERIENCE AND TRAINING General Experience: Five years of experience in administrative support, accounting support, or court support work.

Substitutions Allowed: College training may substitute for the General Experience on the basis of fifteen semester hours equaling one-half year of experience to a maximum of two years for an Associate’s degree.

SPECIAL REQUIREMENTS: Incumbents may be required to travel in the course of their daily work.

ASSISTANT CLERK - JD/GA

DIVISION: Superior Court

CLASS DEFINITION: This class is accountable for independently performing a full range of tasks in reviewing and processing a variety of court documents and performing other administrative duties.

SUPERVISION RECEIVED: Works under the general supervision of a Chief Clerk or other employee of higher grade.

SUPERVISION EXERCISED: May lead/supervise lower level employees as assigned.

EXAMPLES OF DUTIES: Reviews, evaluates, and processes a variety of files, motions, orders, and judgments in civil, criminal, family, and housing areas; monitors compliance with applicable statutes, case law, and rules of court; schedules pre-trial and trial calendars; notifies involved parties of case status and court decisions; may review and schedule special proceedings; may act as caseflow coordinator and assume responsibility for monitoring civil, criminal, or family assignment lists; may prepare and distribute short calendar; may arrange for transportation of prisoners; may oversee administrative support staff in providing assistance to attorneys and pro se litigants in preparing and filing appropriate documents and to ensure accurate entry of court records and dispositions into case files; may perform daily bookkeeping record entry and reporting; may perform jury administration duties; may perform the following duties of a courtroom clerk as necessary: swears in witnesses and jurors, keeps lists of witnesses and exhibits, records dispositions and other orders of the court, prepares files for data entry or other administrative record keeping; may supervise staff, conduct performance appraisals and provide training; may act for supervisor during absences; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY:
Knowledge of civil, criminal, family, and housing law; knowledge of and ability to apply relevant state and federal laws; interpersonal skills; oral and written communication skills; computer skills; supervisory ability.

EXPERIENCE AND TRAINING
General Experience: Graduation from law school.
Substitutions Allowed: For positions in the GA, three years of experience as a Deputy Clerk, Geographical Area and Juvenile Matters may be substituted for the General Experience.

ASSISTANT CLERK - JD/GA

DIVISION: Superior Court

CLASS DEFINITION: This class is accountable for independently performing a full range of tasks in reviewing and processing a variety of court documents and performing other administrative duties.

SUPERVISION RECEIVED: Works under the general supervision of a Chief Clerk or other employee of higher grade.

SUPERVISION EXERCISED: May lead/supervise lower level employees as assigned.

EXAMPLES OF DUTIES: Reviews, evaluates, and processes a variety of files, motions, orders, and judgments in civil, criminal, family, and housing areas; monitors compliance with applicable statutes, case law, and rules of court; schedules pre-trial and trial calendars; notifies involved parties of case status and court decisions; may review and schedule special proceedings; may act as caseflow coordinator and assume responsibility for monitoring civil, criminal, or family assignment lists; may prepare and distribute short calendar; may arrange for transportation of prisoners; may oversee administrative support staff in providing assistance to attorneys and pro se litigants in preparing and filing appropriate documents and to ensure accurate entry of court records and dispositions into case files; may perform daily bookkeeping record entry and reporting; may perform jury administration duties; may perform the following duties of a courtroom clerk as necessary: swears in witnesses and jurors, keeps lists of witnesses and exhibits, records dispositions and other orders of the court, prepares files for data entry or other administrative record keeping; may supervise staff, conduct performance appraisals and provide training; may act for supervisor during absences; performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY:
Knowledge of civil, criminal, family, and housing law; knowledge of and ability to apply relevant state and federal laws; interpersonal skills; oral and written communication skills; computer skills; supervisory ability.

EXPERIENCE AND TRAINING
General Experience: Graduation from law school.
Substitutions Allowed: For positions in the GA, three years of experience as a Deputy Clerk, Geographical Area and Juvenile Matters may be substituted for the General Experience.